investments
At Sweet Vida, our team is dedicated to being compassionate, imaginative, and expert in all that we do. We are committed to assisting our clients in crafting unique and personalized events that authentically showcase their preferences, beliefs, and identities. Our ultimate goal is to provide you with the peace of mind to relax and savor every moment of your special day, knowing that our dedicated planners have meticulously organized and flawlessly managed every aspect with genuine care and attention to detail.
Con Amor,
Team Sweet Vida <3
FULL SERVICE PLANNING
$4,000
Our Full Service Wedding Planning package offers a complete, personalized experience, ensuring every detail of your special day is handled with care and precision. With the expertise of a dedicated wedding planner, you’ll enjoy a beautifully designed, stress-free event that reflects your vision. We are here to guide you every step of the way, from initial consultation to flawless execution.
LET'S GET TO KNOW EACH OTHER:
Your wedding is a deeply personal event, and our first step is an in-depth consultation where we will listen to your dreams, expectations, and preferences. This meeting allows us to understand your unique vision and tailor a plan that makes your dream wedding a reality.
We'll discuss everything from your vision and budget to specific design elements, ensuring that every aspect aligns with your desires.
COMMUNICATION:
At every stage of your planning journey, clear and consistent communication is essential. We prioritize staying in touch, scheduling monthly meetings to provide updates, review progress, and address any questions or changes. Whether it’s through email, phone calls, text messages, or Google platforms, we’ll make sure you’re always informed and confident in the process.
PLANNING:
Wedding planning can feel overwhelming, but we make it manageable. Using a step-by-step approach, we'll help you prioritize tasks and stay on track throughout the process. We’ll outline a thorough timeline and schedule for your special day, ensuring that nothing is overlooked.
BUDGET MANAGEMENT:
We understand that staying within budget is crucial, and we’ll be here to guide you through each financial decision. Our team will help you create a realistic budget that reflects your needs and location, while ensuring you avoid unnecessary expenses. We’ll track vendor payments, store contracts, and provide cost-saving suggestions to ensure your wedding is both beautiful and budget-friendly.
VENDORS AND DESIGN:
From your venue to your photographer, we’ll handle all vendor communications and logistics. We connect you with reputable, trusted professionals who offer exceptional service within your budget. We will also manage contract negotiations to ensure your venue and vendors are a perfect fit.
Our expert team will work with you to create a cohesive design vision for your wedding, from themes and colors to décor that reflects your personal style. We’ll assist with creating a Design Board to visually align every element, ensuring your wedding day aesthetic is flawless.
RAIN PLAN:
In the event that your venue lacks an indoor rain plan, we’ve got you covered. We’ll help you prepare for any weather challenges by arranging necessary rentals and ensuring the comfort and safety of your guests.
EVENT MANAGEMENT:
Your wedding day should be a stress-free celebration. Our event management package includes:
Rehearsal (1 Hour): We’ll lead a detailed ceremony rehearsal so the wedding party knows their cues and walking order, ensuring smooth coordination on the big day.
Day-of Event Management (10 Hours): On the wedding day, we’ll be on-site to follow the timeline, manage vendors, troubleshoot any issues, and ensure everything runs seamlessly. Our presence allows you to relax and enjoy every moment of your celebration.
Why Choose Full Service?
By investing in our Full Service Wedding Planning package, you’re choosing peace of mind. With expert guidance, clear communication, and a dedicated planner, you’ll enjoy every step of the journey knowing that your wedding day will be executed flawlessly. Let us transform your vision into reality with a perfectly planned and stress-free celebration. enjoy your special day.
Event "Month of" Management
$1,500
Are you a couple who has thoughtfully planned every detail of your dream wedding, but now find yourself overwhelmed by the idea of coordinating it all on the big day? Let us take that burden off your shoulders. With our comprehensive coordination services, starting 6 weeks before your wedding, we'll ensure everything unfolds smoothly and according to your vision. We’ll consolidate all your planning efforts, become the main point of contact for your vendors, and manage all event logistics on the day of your celebration.
LET'S GET TO KNOW EACH OTHER
To kick things off, we’ll schedule an initial planning meeting via Google Meets. During this meeting, we’ll dive into your vision, expectations, and ideas for the big day. We’ll also provide tailored recommendations and help create a draft timeline to get things rolling. This meeting is the perfect way to ensure we start the process on the right track!
We’ll discuss the plans you’ve already made, your budget, and your preferences, then tailor a customized coordination plan to bring your dream day to life.
COMMUNICATION IS KEY
We believe in clear, transparent communication every step of the way. Our goal is to keep you informed and supported throughout the planning process.
We’ll be available via email, phone, text, and Google platforms. Plus, if you have any questions along the way, feel free to take advantage of 4 hours of consultation time during the planning phase.
VENDORS YOU CAN TRUST
Having reliable vendors is crucial to a seamless wedding experience. To make your planning easier, we’re happy to provide a curated list of trusted vendors we’ve worked with, making it simpler for you to choose the right partners for your big day.
EVENT MANAGEMENT TO KEEP YOU STRESS-FREE
As part of our service, you’ll gain access to our exclusive wedding planning portal, which includes sleek, professional tools to keep your planning organized and stress-free. We’ll share pro tips to guide you along the way and provide ongoing support.
Some of the tools available in the portal include:
Timeline: Keep track of every important detail.
Floor Plans: Visualize your event layout.
Checklists: Stay on top of every task.
REHEARSAL AND DAY-OF MANAGEMENT
Rehearsal (1 Hour): We'll lead a ceremony rehearsal to help your wedding party get familiar with the walking order and key cues.
Day-of Event Management (10 Hours): From start to finish, we’ll manage the day’s timeline, oversee vendors, troubleshoot any issues that arise, and ensure everything runs smoothly. Our goal is to let you relax and enjoy your special day.
On the day of the wedding, our Lead Planner will be there to manage:
Vendor Arrival & Departure: Coordinating vendor timelines and managing their schedules.
Personal Decor Setup: Assisting with items like photos, guest books, escort cards, and place settings.
Vendor Coordination: We’ll work with your vendors on-site to ensure everyone stays on schedule.
Floral Bouquet/Boutonniere Distribution: Making sure everything looks picture-perfect.
Dress Assistance: Helping with dress bustling, outfit changes, and veil removal.
Final Vendor Payments/Gratuities: We’ll ensure all vendor payments and tips are distributed.
Problem-Solving: Handling any issues that arise, whether vendor-related, family, or friend concerns.
Reception Breakdown: We’ll supervise the breakdown and perform a final walk-through to ensure everything is taken care of.
TIMELINE AND PLANNING DEADLINES
8 Weeks to 1 Month Prior:
We’ll review all your event details and contracts to ensure everything is accurate. We’ll make sure nothing has been overlooked and prevent any potential issues from arising. Your peace of mind is our priority.
6 Weeks Prior – Planning Meeting:
We’ll schedule a meeting to go over your current plans and begin crafting a detailed Day-of Event schedule. This meeting will focus on ensuring every detail is aligned with your vision.
Deliverables:
Detailed "Day-of Timeline" for vendors and the wedding party
Floor Plan / Maps
Rain Plan (in case of inclement weather)
Inventory Setup List for vendors
Photography Shot List
Walking Order for Ceremony (Processional & Recessional)
Ceremony/Reception Boxes Packing List
2 Weeks Prior:
We’ll finalize details with all vendors and serve as the main point of contact, so you no longer have to deal with a flood of emails. This way, you can focus on the excitement of the upcoming wedding, and we’ll handle the rest.
Event “day of” management
$850
This package is designed for the couple who has meticulously planned every detail of their wedding and is now ready to hand over the reins to a professional to ensure a flawless, stress-free day. Our goal is to allow you to relax, enjoy, and make the most of every moment with your loved ones while we take care of the logistics and details.
LET’S GET TO KNOW EACH OTHER
To begin, we’ll schedule an initial planning meeting via Google Meets. During this meeting, we’ll review your timelines, layouts, and any important details you’ve already arranged. We’ll also go over the specifics of what you’ve planned and ensure that we’re on the same page for the big day.
This conversation will help us gather the essential information we need to ensure everything goes smoothly on the day of the wedding.
COMMUNICATION IS KEY
We believe in transparent, thorough communication with our couples, and we’ll make sure we understand every detail of your wedding day plans. We’ll provide you with helpful templates and questionnaires to ensure we’re clear on your vision and the logistics of your day.
You’ll be able to reach us via email, phone, text, and Google platforms.
We know that questions often come up in the final stages of planning, so you’ll also have 2 hours of consultation time available to you during the planning phase.
VENDORS YOU CAN TRUST
Reliable vendors are essential for a smooth and seamless wedding day. We’d be happy to offer a list of our trusted vendor partners to make your planning easier and stress-free. These professionals will help bring your vision to life, and we will work with them directly to ensure everything runs smoothly.
PLANNING AND SUPPORT TOOLS
As part of our service, you'll gain access to our wedding/event planning portal, which includes sleek, professional tools to keep your planning organized. We'll share expert tips to guide you through the final stages and offer ongoing support.
Some of the tools available in the portal include:
Timeline: A detailed timeline for your event.
Floor Plans: Visualize your wedding layout.
Checklists: Stay on track with every task leading up to the wedding day.
Final Week Support: We’ll provide a 60-minute phone consultation the week before the wedding to review the final timeline, address any last-minute changes, and answer any questions.
REHEARSAL AND DAY-OF MANAGEMENT
Rehearsal (30 minutes): On the morning of your wedding day, we’ll lead a brief ceremony rehearsal to ensure your wedding party is familiar with the walking order and key cues.
Day-of Event Management (10 hours): Our team will follow the day-of timeline, manage all event details, oversee vendor activities, troubleshoot any issues that arise, and ensure everything runs according to plan. Our goal is to let you enjoy the day stress-free!
On the day of the wedding, our Lead Planner will be on-site to:
Vendor Coordination: Oversee vendor arrival, departure, and ensure they adhere to the event schedule.
Personal Decor Setup: Help organize personal decor items (e.g., photos, guest book, escort cards, place cards, etc.).
Floral Bouquet/Boutonniere Distribution: Ensure everything is in place for the ceremony.
Dress Assistance: Assist with bustling your dress, outfit changes, and veil removal.
Guest Assistance: Greet guests and direct them to seating arrangements.
Ceremony Direction: Line up the wedding party and cue the processional and recessional.
Room Flip Assistance: If applicable, assist with room transitions between the ceremony and reception.
Timeline Coordination: Ensure the schedule for photography, dinner, first dances, toasts, cake cutting, and send-off is followed.
Bride and Groom Send-off: Ensure a smooth exit at the end of the night.
Distribute Final Vendor Payments/Gratuities: Handle vendor payments and tips as needed.
Problem-Solving: Address any challenges or issues with vendors, family, or friends.
Reception Breakdown: Supervise the breakdown of the event and perform a final walk-through to ensure everything is taken care of.
IMPORTANT NOTES
Room Flip & Clean-up: While we will assist your friends and family with the room flip and clean-up plans provided, we will not direct or execute these tasks ourselves.
Additional Meetings: This package includes only a 60-minute phone meeting the week before the wedding. The couple is expected to send all necessary details to the coordinator via the provided questionnaire.
Timeline Creation: The couple is responsible for creating their own timeline. We’ll work with the timeline you’ve created to ensure it’s executed perfectly on the day of the event.
Exclusions: This package does not include bussing of dinner tables, assisting with cake cutting, directing a rehearsal the night before, or any additional planning meetings outside of the 60-minute consultation.